DO NOT BEGIN WORK UNTIL YOUR REQUEST HAS WRITTEN APPROVAL FROM THE BOARD OF DIRECTORS.

Purpose

This guide outlines the process that all cooperative members must follow when requesting maintenance work or proposing site improvements to their homes or lots. It ensures consistency, proper documentation, and approval processes across all communities.

Who Should Use This Guide

All members or residents of cooperatives managed by Cooperative Management, Inc. seeking to:

• Request routine maintenance

• Propose improvements to their home or lot (e.g., adding a shed, fence, deck, painting, landscaping changes, etc.)

Request Submission Process

1. Obtain the Request Form

• Use the Maintenance and Site Improvement Request Form, available below or through the Cooperative Management, Inc. office.
  

2. Fill Out the Form Completely

• Date of Request

• Name of Member/Resident

• Address/Space Number

• Contact Information (phone and/or email)

• Detailed Description of the Request

• Specify the type of maintenance or improvement

• Indicate the exact location
  
  For example, if adding a shed, list dimensions (including height) for the shed and distance from the home, fences and other structures.

• Provide dimensions, materials (including paint colors), and other specifications

• Include estimated timeline (or reason for urgency if applicable)

  
  *Please be sure to inform us if your request is related to a reasonable accommodation or a modification for an accommodation
  

3. Include Supporting Documentation

• A sketch or drawing of the proposed improvement is required.

• Attach additional pages if more space is needed.

• Permits (if required by local authorities) must be submitted prior to work beginning.

Submission and Review

• Submit your completed form to the cooperative’s designated office or email address.

• Your request will be reviewed by the Board or Management Team.

  DO NOT BEGIN WORK UNTIL YOUR REQUEST HAS WRITTEN APPROVAL FROM THE BOARD OF DIRECTORS.

Decision Process

• You will receive a response indicating whether your request has been:

• Approved

• Denied

• Approved with Special Conditions

• If special conditions apply, these must be followed exactly.

• If applicable, a permit must be received by the Board before any work begins.

After Approval

• Keep a copy of the approved request and conditions for your records.

• Begin work only after meeting all approval and permitting requirements.

• Ensure work is completed professionally and according to community guidelines.

Contact

For questions about this process or the status of your request, contact our office or Board Liaison.